Organize + Energize: Purge Those Files!
Tuesday, January 07, 2014
How is your filing system working for you? Does it need some tweaking? This past year, have you found duplicate category folders? Do you even know what is in most of those folders? Did you take over somebody else’s desk this past year and they left all their files in the desk? Have you been functioning all year with those files and haven’t needed to grab any of them?
When was the last time you took an inventory of your files? It’s time to get to work in your office and home and clear out the old and make way for the new instead of jamming papers into an already crammed file drawer.
I know this sounds like a tedious task and actually, 2 of my clients this past week said to me that they had more important things to do than clean out their files. My question to them was, how much time have you wasted searching for a file?
You want to be as efficient and productive as possible and if your files are weighing you down, it’s time to purge. If you do this every year, it’s going to be a breeze and only take half the time you think it will. Yes, it’s going to take you a while if you haven’t gone through your files in years. Think about how much easier it’s going to be next year. Also, think about how efficient and productive you will be this year now that your files are in order.
Out with the old
If you have questions about keeping certain financial documents, give your accountant a call. Make your own decisions on personal documents and files that you no longer think you need. Think about the last time you needed to refer to them. Are the forms now obsolete? You can make a pretty good guess about whether you need to keep or ditch something.
Also, if you haven’t been functioning well with your filing system, now is the time to set up a new working organized system. You are already working on taking files out of drawers so take it to the next step and re-organize. Empty out all the file drawers. Think about how you want to function with your files. Think about how you grab certain files and which files you want closest to you.
While we are talking about files, if you don’t even have a system for your files and all papers are just shoved in a drawer, take this time to take everything out of those drawers, purge, and categorize what you are keeping and develop a working organized system based around how you function.
Once you purge and re-organize files you are going to get a jumpstart in 2014 and feel 10 pounds lighter, and just think, you haven’t even started your diet yet. Happy New Year!
Related Slideshow: Post-Holiday Activities
Celebrate the beauty of the winter season and head out to do some ice skating. Every Thursday until February, take a trip to the Worcester Common Oval from 12:00-2:00 pm for a $2 lunchtime skate. If the weather doesn’t cooperate, head to the indoor Buffone Skating Arena on Friday night for their Lights out DJ Skate from 8:10 pm.
Buffone: 284 Lake Avenue, Worcester, MA. (508) 798-3674.
Worcester Common Oval: 455 Main Street, Worcester, MA. (508) 929-0777.
Photo: Mass Office of Travel & Tourism/Flickr
Winter Farmer's Market
Head to the Crompton Collective on Green Street for a winter-style farmer’s market. The market is spread out over 8,000 square feet and includes fresh produce, coffee, beautiful antiques, handmade items, and so much more. If you haven’t checked it out yet, definitely do!
138 Green Street, Worcester, MA. (508) 753-7303.
Escape the sometimes dreary days of winter with a trip to Tower Hill Botanic Garden in Boylston. Up until January 5 (excluding New Year’s Eve & New Year’s Day) check out Holly Days: Woodland Magic at Tower Hill Botanic Garden. Even after the holidays have passed this great exhibit is still a must-see, featuring thousands of colorful lights and lots of woodland themed, nature inspired ornaments.
11 French Drive, Boylston, MA. (508) 869-6111.
What says winter more than a good old fashioned sledding session? Worcester and surrounding areas are blessed with several great hills to slide down—so much so that they have become family traditions. Try Worcester’s Green Hill Park for fun free sledding, or Ski Ward in Shrewsbury for a steeper tubing experience.
Green Hill: 50 Skyline Drive, Worcester, MA. (508) 799-1190.
Ski Ward: 1000 Main Street, Shrewsbury, MA. (508) 842-6346.
Escape the chill of winter and enjoy some candlepin bowling, which was invented in 1880 in Worcester. Try your hand at this true New England spin on a family classic at Colonial Bowling Center on Mill Street or Bayberry Bowling Center in Spencer.
Colonial Bowling: 248 Mill Street, Worcester, MA.
Bayberry Bowling: 326 Main Street, Spencer, MA. (508) 885-4876.
Photo: Lisa Clarke/Flickr
Enjoy some wintertime peace today or tomorrow as you experience the Worcester treasure that is Salisbury Mansion by candlelight as part of their Home for the Holidays exhibit. From 4:30-6:30 pm, you and your family are invited to the mansion to see period rooms decked out in holiday cheer reminiscent of the 1860s-1960s for a chance to see the evolution of holiday celebrations at the mansion throughout the decades.
30 Elm Street, Worcester, MA. (508) 753-8278.
Ring in the new year whilst not forgetting years gone by with the Worcester Historical Museum. Their current exhibit, Worcester in the 1960s, celebrates a decade of radical change in Worcester’s history. Learn about civil unrest, urban renewal, fashion, peace protests, and more that were so much a part of Worcester in the ‘60s.
30 Elm Street, Worcester, MA. (508) 753-8278.
Check out The Sprinkler Factory’s latest exhibit: Indoor Games! Every Saturday until January 28, head down for free hot chocolate and a look at some great local art. The theme, Indoor Games, pays homage to indoor creativity that erupts during the cold winter months when the outdoors is all but off-limits.
38 Harlow Street, Worcester, MA.
2 Southbridge Street, Worcester, MA. (877) 571-SHOW.
Photo: Mass office of Travel & Tourism/flickr
Pack your snow shoes or cross country skis, grab a friend, and hop onto one of the sections of the 104-mile long Mass Central Rail Trail, with presence in 24 local communities. The Rail Trail is built atop an old railroad line that was destroyed by a hurricane in 1938, and today serves as an all season recreational hub.
- Organize + Energize: 5 Simple Ways to Organize Your Email
- Organize + Energize: Dealing With Holiday Stress
- Organize + Energize: Simplify the Holiday Season
- Organize + Energize: 5 Tips For Easier Back To School Shopping
- Organize + Energize: Get It Together In 2014
- Organize + Energize: The Instant Cure For Disorganization
- Organize + Energize: 5 Ways To Get More Free Time
- Organize + Energize: Get Organized For the Holidays
- Organize + Energize: Throwing Out Your Wedding Dress
- Organize + Energize: 5 Ways To Organize Your Health Records
- Organize + Energize: Getting Rid Of All That Stuff
- Organize + Energize: What’s In Your Kitchen?
- Organize + Energize: 8 Steps For Organizing Your Home Office
- Organize + Energize: How Much Money Have You Lost?
- Organize + Energize: 8 Ways to Get More Time In Your Day
- Organize + Energize: How To Handle Your Disorganized Teen
- Organize + Energize: 10 Steps To An Organized Linen Closet
- Organize + Energize: Back To School Family Calendar Ideas
- Organize + Energize: How To Manage All That Paper
- Organize + Energize: 5 Reasons To Use A To-Do List
- Organize + Energize: Clear the Clutter For the Holidays
- Organize + Energize: Organizing Your Holiday Decorations